Gloria Dei Lutheran Church
Governing Board Minutes

 

Gloria Dei Lutheran Church Governing Board
January 12, 2010

 Gloria Dei Lutheran Church Governing Board
January 12, 2010

Call to Order:  President Laurie Peterson called the meeting to order at 6:34 p.m. In attendance were Laurie Peterson, Scott Snyder, Marv Rohn, Kevin Kelley, Mark Kramer, Jason Hoffman, Doug Pals, Pastor Ron Burcham, and Mark Pierson.

Lorrie Graaf was not present.

Visitor Recognition: Laura Rath was present as recording secretary.

Consent Agenda:

• The minutes from the November 2009 meeting were accepted by consensus. The December 2009 meeting was cancelled due to bad weather.
• The financial report was discussed and also accepted by consensus.
• The fourth quarter/year-end membership report (Oct.-Dec. 2009) was reviewed. Scott Snyder motioned to approve, seconded by Jason Hoffman. The fourth quarter/year-end membership report was unanimously approved.

Senior Pastor Report:

• Pastor Burcham noted that he would be out of the office Thursday, Jan. 14-Saturday, Jan. 16 to attend the pre-convention meeting for the July 2010 Synodical Convention.
• Pastor Burcham reported on attendance numbers. Christmas Eve attendance (5 services) = 1,619. Christmas Day service was cancelled due to bad weather. New Year’s Eve attendance = 56. The 2009 average weekend worship attendance = 1,019.
• Pastor Burcham reported briefly on the three initiatives. In the coming months, ministry staff will be submitting their goals for 2010/2011 and will include at least one goal from the Ministry Destination. The third quarterly planning meeting will be held at the end of January.
• A Leaders’ Retreat will be held February 19-20, 2010 with guest Jim Galvin. Invitation letters will be mailed to the Governing Board, Elders, Ministry Staff, and past leaders.
• Pastor Burcham noted that 2.11.1 of the current Policy Manual does not allow for a Recording Secretary to be seated at the table to take minutes. He suggested it be changed to read:

2.11.1 Board Meeting Structure
Only Members of the Board, the Senior Pastor, Recording Secretary, and presenters shall be seated at the Board table.
Mark Kramer motioned to approve the change, seconded by Kevin Kelley. Motion carried.

• Pastor Burcham also followed up on the discussion on Appendices in the Policy Manual. He noted that they should read as follows:

Appendix A      Safety Policy (Includes Crisis Management)
Appendix B      Financial Control Policy (Includes Gift Acceptance)
Appendix C      Facility Use Policy
Appendix D      Document Retention Policy (Needs to be created)
Doug Pals motioned to approve the change, seconded by Mark Pierson. Motion carried.

Monitoring Affirmation:
Parish Paper: The Board discussed the topic of the December Parish Paper “Are We a Leader-Sending Congregation?” and how it relates to Gloria Dei.

Axiom: The Board continued their book review and discussion with chapters 7-8, and 11-14.

Actions:
ENDS – Scott Snyder, Mark Kramer, and Jason Hoffman continue to meet to discuss Sections 1.3 and 1.4. They will report at the March meeting.

Sabbatical Policy/Continuing Education – Jason Hoffman and Mark Kramer will give an update at the February meeting.

Church Employee Consulting Policy – The Board discussed the ongoing work by Doug Pals, Lorrie Graaf, and Scott Snyder. They will continue to meet and give an update in February.

Financial Control Policy – The Board discussed the draft of the policy. Mark Pierson and Doug Pals will continue to work on it and finalize for the February meeting.

Congregational Listening Post – Handshaking at worship services was discussed.

Foundation – Marv Rohn and Scott Snyder will give an update in February.

Housekeeping:

• Future Meetings

i. Discovery 201 Governing Board Attendees
    February 28, 2010 – Scott Snyder, Mark Pierson, and Jason Hoffman
     May 23, 2010 – Doug Pals, Marv Rohn, Mark Kramer
ii.  February 9, 2010 – Governing Board meeting (Materials due Feb. 4)
iii. February 19-20, 2010 – Leaders’ Retreat with Jim Galvin
iv. March 2, 2010 – State of the Church Meeting
v. 2010 Willow Creek Leadership Summit dates: August 5-6   

Adjournment:  
After the Lord’s Prayer, the meeting was adjourned at 9:17 p.m.

Respectfully submitted by Laura Rath.